The whole business side of your company, in 1 calm place.
Clients, billing, time, and people in 1 system, not an invoicing tool with extras. Your staff log in to run the company. Your clients log in to see and pay. You see clear numbers.
Open by invitation. No card needed. Your money goes to your own Stripe account, never through Aruga.
A DAY ON ARUGA
Sample data12
$11,800
41.0
2 of 6
- Quote Q-0012 acceptedClientsBlue Fern Books accepted on the quote page. It became draft invoice MS-0043.
- 14.5 hours approvedTimeHarbor Cafe, website retainer. 41 of 60 hours used this month.
- Invoice MS-0042 sentBillingBlue Fern Books, with the PDF attached. Due October 24, 2026.
- Payment receivedPaidBlue Fern Books paid by card. The receipt went out 4 seconds later.
- Leave approvedPeopleAna Reyes, October 20-21, 2026. 2 days, with 9 left this year.
- Pay run readyPeople6 people, built from salaries and approved hours. Review before Friday.
How it fits together
Work becomes money without typing anything twice.
Each step hands what it knows to the next one. A quote becomes an invoice. Approved hours fill a retainer. A payment marks the invoice paid and sends the receipt.
- 1QuoteSent by you. Accepted by the client on a page.
- 2AgreementA retainer or a project, with rules you set once.
- 3HoursRecorded by your team. Approved by a manager.
- 4InvoiceBuilt from the hours. Numbered once, never reused.
- 5PaymentBy card, into your own Stripe account.
- 6PayrollYour team is paid from the same records.
What Aruga does
4 areas. Each one does the whole job.
Here is each area on its own, with a screen drawn from sample data.
Clients and agreements
Everything you agree with a client lives in one place, from the first quote to a retainer that renews every month.
- ClientsA record for each client with several contacts, and a choice of who receives invoices and reminders.
- QuotesSend a quote with an Accept button. When the client accepts, it becomes an invoice.
- RetainersFixed fee, hours bank, fixed fee plus extra hours, prepaid blocks, and credit balances. Rollover, proration, and renewals follow the rules you set.
- Client portalClients log in to see every invoice, quote, payment, and statement. They can pay, save a card, and export their records.
Amount due
$3,600.00
| Invoice | Issued | Due | Amount | Status |
|---|---|---|---|---|
| MS-0042 | October 9, 2026 | October 24, 2026 | $4,800.00 | Partially paid |
| MS-0038 | September 1, 2026 | September 16, 2026 | $1,500.00 | Paid |
| MS-0029 | August 1, 2026 | August 16, 2026 | $1,500.00 | Paid |
Billing and payments
Clear invoices, sent on time, paid by card, and followed up without you having to remember.
- InvoicesLine items, tax per line, discounts by amount or percent, notes, and terms. Every invoice gets a number that is never reused.
- Recurring invoicesWeekly, monthly, quarterly, or yearly. Each run creates a draft for you to review, or sends on its own.
- Card paymentsConnect your own Stripe account. Clients pay by card on a secure page. The money goes directly to you. Aruga never holds it.
- RemindersBefore the due date, on the day, and after. Reminders stop the moment an invoice is paid.
- Credit notes and refundsApply a credit against an open invoice. Refund a card payment in full or in part. Every change is recorded.
- CurrenciesInvoice in United States dollars, Philippine pesos, or another currency. Each client has its own.
Marigold Studio
1420 Elm Street, Sacramento, California 95814
Invoice
MS-0042
- Issued
- October 9, 2026
- Due
- October 24, 2026
- Bill to
- Blue Fern BooksAna Reyes
| Description | Quantity | Price | Amount |
|---|---|---|---|
| Brand identity design | 1 | $2,400.00 | $2,400.00 |
| Website design, 6 pages | 6 | $350.00 | $2,100.00 |
| Print ready files | 2 | $150.00 | $300.00 |
- Subtotal
- $4,800.00
- Tax
- $0.00
- Total
- $4,800.00
- Paid
- $1,200.00
- Amount due
- $3,600.00
Thank you for working with us. Pay by card from the link in your email, or by bank transfer.
Time and people
From the first interview to the pay run, every person on your team has 1 record that is always up to date, and the hours they work turn into invoices.
- HiringEveryone you have ever interviewed, what they said, and what you decided. Your own scorecard, scored by your own people. Aruga never scores or ranks anyone.
- TimekeepingYour team records hours against clients and projects. A manager approves them. Nothing is billed twice.
- Hours to invoiceApproved hours fill retainer periods and become invoice lines at each client's rate. Extra hours are billed by the rule you choose.
- Employee recordsOne record per person with role, start date, pay details, and documents. Onboarding steps in one list.
- LeaveLeave requests, approvals, and balances, with your own kinds of leave and the Philippine holidays Aruga keeps up to date.
- PayrollPay runs for staff paid in the Philippines, built from each person's pay record, approved leave, and the government tables Aruga keeps current. An owner approves every run.
| Person | Mon | Tue | Wed | Thu | Fri | Hours | Status |
|---|---|---|---|---|---|---|---|
| Ana ReyesBlue Fern Books | 7.5 | 8 | 6.5 | 8 | 4 | 34 | Approved |
| Miguel SantosHarbor Cafe | 8 | 8 | 8 | 7 | 6 | 37 | Approved |
| Priya NairNorthwind Dental | 6 | 7.5 | 8 | 8 | · | 29.5 | Waiting |
Leave: Priya Nair
October 10, 2026. Approved. 9 days left this year.
Pay run: 6 people
Built from salaries and approved hours. Runs on October 15, 2026.
Your team and your numbers
Give each person the access they need, and see how the company is doing without a spreadsheet.
- Team rolesOwner, admin, people, finance, staff, viewer, and employee. A person can hold more than 1 role, and each company decides what each role can see and change.
- Dashboard and reportsWhat is outstanding, what is overdue, revenue by month and by client, days to pay, hours billed against hours worked, and profit by client. Export any report as a CSV (comma separated values) file.
- Activity logEvery change to money, status, or access is written down with who did it and when.
Outstanding
$12,450
Overdue
$1,800
Paid this month
$8,200
Revenue, last 12 months
Paid invoices
Most overdue
- Harbor CafeMS-0031, due September 18, 2026$950
- Northwind DentalMS-0035, due September 30, 2026$850
Coming up
- Blue Fern Books, monthly retainerNovember 1, 2026$1,500
- Harbor Cafe, monthly invoiceNovember 1, 2026$600
Trust
Your money goes to you
Aruga does not hold or move your money. Your clients pay into your own Stripe account, and the funds reach your bank on the schedule Stripe gives you. Aruga records what happened and keeps the invoice up to date.
- 1Your client pays by card on a secure Stripe page.
- 2The money lands in your own Stripe account.
- 3Stripe pays it out to your bank.
- Aruga records the payment and marks the invoice paid.
Open by invitation
Aruga is new. We invite a few companies at a time and work with each one closely. Tell us about your company and we will reply by email.